The environment in which you reflect can significantly influence the quality of your insights and ideas. An optimal reflective environment is quiet, comfortable, and free from distractions, allowing you to focus deeply on your thoughts.

📌 Choose a Dedicated Space: Designate a specific area for reflection, whether it’s a home office, a quiet corner of your living room, or even a peaceful outdoor spot. Consistently using the same space can condition your mind to enter a reflective state more easily.
📌 Minimize Distractions: Ensure your reflective space is free from interruptions. This might mean informing others not to disturb you during your reflective time or using tools like noise-canceling headphones to block out background noise.
📌 Comfort is Key: Make your space as comfortable as possible. Comfortable seating, adequate lighting, and pleasant aesthetics can make the reflective practice more enjoyable and something to look forward to.

Yes! Each session will  briefly introduce a reflection model such as The Gibbs Reflective Cycle, STARR, etc., so by the end of the program, you will be well versed in reflective thinking models.

Yes! Whether or not you are new to reflective practice, accountability support or leadership in general, you can come as you are and take it from there. The Circle is aimed to be inclusive.

To ensure a positive and productive environment for all members, here some baseline rules:
📌 Confidentiality: Respect the privacy of shared information.
📌 Be Supportive: Encourage and support all members, especially those new to reflective practice or leadership.
📌 Respect Netiquette: Maintain respectful and professional communication. Be mindful of cultural differences.
📌 Constructive Feedback: Provide helpful and positive feedback.
📌 Have your video on during sessions: Be visible to enhance interaction.
📌 Stay On Topic: Keep discussions relevant to the topic at hand.
📌 Active Participation: Engage actively and contribute to group activities.
📌 Minimize Distractions: Participate from a distraction-free space, silence your phone, and minimize notifications.
📌 No Spam: Avoid mentioning or posting irrelevant or overly promotional content.

To participate in our program, you’ll need:

📌 A computer or device capable of running Zoom.
📌 A good quality microphone for clear audio.
📌 Good lighting for visibility during video calls.
📌 A quiet, private, and distraction-free space to ensure focus and confidentiality.
📌 Sufficient internet bandwidth to support smooth video conferencing.
📌 The ability to open and view PDF documents (printing is optional but recommended for convenience) that you will source from Google Drive (if accessing Google Drive is an issue for you, we will find another way to get the files to you).
📌The ability to join and interact within a Whatsapp group.

By meeting these requirements, you’ll ensure a productive and engaging experience throughout the program.

The maximum number of participants is 20, to give everyone a chance to be seen and heard.

The minimum number is 6 – this is in my opinion the absolute minimum number of people required to support each other with a sense of community and make the sessions engaging.

A Whatsapp group will be provided to the members of this cohort. All are encouraged to seek and give support through this group. Your coach is also active in this group.

We understand that plans can change. Our cancellation policy is designed to be as fair and accommodating as possible:

📌 Full Refund: You may cancel your registration up to 7 days before the start of the program and receive a full refund.
📌 Within 7 Days of Start: If you cancel within the 7 days leading up to the start of the program, you will receive a voucher that can be applied to another program of your choice.
📌 After Program Start: Once the program has started, we are unable to offer any refunds.

We understand that sometimes life gets in the way and you might miss a session. If that happens, don’t worry! Here are some steps to keep you on track:

📌 Continue Your Practice Independently: Keep up with your self-reflection practice independently. Use the prompts and exercises provided in previous sessions to guide your reflections.
📌 Access Session Resources: You will have access to any resources, worksheets, or materials that were shared during the missed session. These resources will help you catch up on what was covered.
📌 Hold Yourself Accountable: Reflect on your progress and hold yourself accountable. Take note of any insights or questions you have and bring them to the next session.
📌 Don’t Give Up: Missing a session is not the end of the world. It’s important not to give up or throw in the towel. Just come back for the next session, and we will continue to support you in your journey.

Remember, the Circle is a supportive community, and we’re here to help you succeed. Your commitment to self-reflection and accountability is what matters most. See you at the next session!

No refunds will be given.

If the coach happens to miss a session, we will reschedule it at a time that is convenient for the majority of attendees. In addition, every participant will receive a voucher for a free 60-minute private coaching session as compensation for the inconvenience.

In the meantime, we encourage you to continue your reflective practice independently. Utilize the prompts and exercises provided in previous sessions, and hold yourself accountable to your goals. Your commitment to self-reflection and personal growth is crucial, and we’re here to support you every step of the way.

No, the coaching sessions are not recorded. Recording of any kind is not provided or allowed. This policy is in place to maintain confidentiality and to create a safe space where participants can feel free to ask questions and share their insights openly.

Meetings will be held on Zoom, and you will receive access to the Zoom link upon registration. Files and additional materials will be shared via Google Drive, ensuring you have all the necessary resources at your fingertips. Additionally, a WhatsApp group will be set up to facilitate communication and support between sessions.

The coach is going to monitor the Circle’s Whatsapp group. You can also contact the coach via email or by using the contact page on the topcoach.lu website.

Absolutely! Just make sure you attend the meetings at the given date and time and you’re good to go!

For time zone conversions, a free service such as www.worldtimebuddy.com can be useful.

More Circle cohorts are going to be created in the fall and thereafter. Also, check with coach Claudia for her availability for private coaching sessions to accompany you on your leadership journey.

Absolutely. To explore your needs and preferences and craft the type of engagement that is right for you and your team, get in touch with coach Claudia anytime.